Transfer Request Letter For Overseas Workers: In today’s globalized workforce, many overseas workers find themselves needing to change job locations either due to personal circumstances, better career opportunities, or employer decisions. In such cases, knowing how to craft a transfer request letter overseas workers can rely on is essential for a smooth and professional transition.
This article provides a detailed guide on how overseas workers, especially in the Gulf region, can structure and submit an effective transfer request letter that is respectful, legally valid, and strategically sound.
Transfer Request Letter For Overseas Workers: What Is a Transfer Request Letter?
Transfer Request Letter For Overseas Workers: A transfer request letter is a formal document submitted by an employee requesting to move from one job location, department, or branch to another either within the same company or to a different employer. For overseas workers, it’s often used to:
Shift from one Gulf country to another (e.g., from Qatar to UAE)
Transfer within the same organization (e.g., Sharjah branch to Dubai branch)
Relocate closer to family or support network
Request change due to safety, contract changes, or job fit
This letter serves as both a legal record and a professional communication, which is why formatting, clarity, and tone are crucial.
Why Overseas Workers Need a Transfer Request Letter
Transfer Request Letter For Overseas Workers: The overseas job market is dynamic. Especially in recruitment from India, Nepal, Bangladesh, and the Philippines, a worker may:
Get a better offer in a different city
Need to move closer to embassy or community support
Face unsuitable living conditions
Want to continue work under the same employer in a new location
In these cases, a transfer request letter for overseas workers becomes the first and most important step before visa amendments, embassy communication, or employer discussions begin.
Format of a Professional Transfer Request Letter
A good transfer request letter overseas workers use should be:
Clear and concise
Polite and respectful
Backed with proper reasons
Accompanied by documents (if needed)
Structure:
Header – Name, passport number, job title, current location
Salutation – Address the employer/HR formally
Subject Line – Clear request e.g., “Request for Job Location Transfer”
Body – Mention reason, justification, and proposed location
Closing – Appreciation, availability, and signature
Sample Transfer Request Letter for Overseas Workers
To: HR Department
Al Noor Facilities Management
Dubai, UAE
Subject: Request for Transfer from Abu Dhabi to Dubai
Respected Sir/Madam,
My name is Ramesh Kumar (Passport No. M1234567), currently employed as a Facility Supervisor in your Abu Dhabi branch. I am writing to formally request a transfer to the Dubai branch, due to my family’s recent relocation and personal accommodation challenges.
I assure you that I am committed to maintaining the same level of performance and dedication. I believe this transfer will help me maintain a better work-life balance and continue contributing effectively to the company.
Thank you for considering my request. I am willing to comply with any documentation or formalities required.
Sincerely,
Ramesh Kumar
Contact: +971-XXXXXXX
Email: ramesh.k@example.com
This sample transfer request letter overseas workers can adopt is polite, factual, and structured in a way that employers respect.
Tips to Get Your Transfer Approved
When writing a transfer request letter overseas workers submit, consider these smart tips:
Give Sufficient Notice – 30 days or more if possible
Support Your Request – Mention valid reasons, without complaining
Maintain Professional Tone – Even if the issue is sensitive
Attach Documents – Residence proof, family visa copies, medical records, if relevant
Follow Up Respectfully – Don’t pressure, but do follow up
Remember, recruiters and employers in GCC often receive multiple such requests. A well-written, respectful letter gets priority.
Common Reasons for Transfer Requests
Write a transfer request letter: Transfer Request Letter For Overseas Workers: Here are valid, common scenarios where transfer request letters for overseas workers are accepted:
Medical treatment required in another city
Family (spouse, children) relocation
Better job fit in another branch
Travel logistics or cost reduction
Embassy or legal procedures tied to a specific location
Even if your reason is personal, framing it in a professional way helps.
Role of Recruitment Agencies Like Khatri Tours
At KhatriToursAndTravels.com, we’ve seen hundreds of such requests. Our job is to:
Help workers format the right transfer request letter
Guide legal steps (especially for visa transfers within GCC)
Ensure employer cooperation and compliance
Reduce conflict between job sites and workers
Never try to change jobs without formal approval — this could lead to blacklisting or visa cancellation.
Legal Note: Is It Allowed?
Yes, workers have the right to request a transfer, but the final approval lies with the employer and local labor laws.
In UAE, Qatar, and Saudi Arabia:
Any change in work location must be reported to immigration
Contract updates are required
Some roles require fresh medical tests or labor permits
So always ensure your transfer request letter for overseas workers is legally supported and not verbal or informal.
Final Thoughts
Transfer Request Letter For Overseas Workers: A transfer request letter overseas workers can submit is not just a formality it’s the bridge between personal needs and professional obligations. Writing one correctly ensures that you remain compliant, respected, and in control of your career path abroad.
Whether you’re in construction, hospitality, nursing, or security the steps are the same: write clearly, be respectful, and follow the law.